Local Government
Increase transparency, improve process management and deliver service excellence to your community
You face mounting pressure as a Local Government to deliver a multitude of quality services and facilities to your local community, more efficiently and effectively, and with comparatively fewer resources at your disposal than ever before. All within a political framework which requires you to engage more effectively with citizens, enabling them to comment on key policy and community issues.
As part of the public sector, you need to engage more effectively with the people who belong to, live or work in the community, giving back control and power to the general public. Key to this objective is the ability to enable people to voice their opinion and influence the decisions and policies that are being made on their behalf while providing relevant information and processes in a cost-effective method that is convenient to the individual.
Existing legacies of paper records and ever increasing volumes of electronic information present new challenges in maintaining a holistic view of a council. Traditionally individual departments have maintained independent business processes, creating and owning a variety of content, stored in information silos. A lack of transparency and collaboration between different functional areas makes it difficult for staff to make informed decisions, based on a single version of the truth.
You need to increase transparency, share information and improve process management, so your customer service staff can provide more accurate information to citizens, back office staff are able to handle more applications and enquiries and to enable senior management to make decisions based on accurate information, all whilst empowering the general public to have their say on local policy and community matters.
Our solutions are used by Local Government to successfully engage with local citizens, to control and use information to enhance the delivery of services to the community and drive efficiency improvements through the streamlining of applications, enquiries and cases.
Objective's Limehouse solution is used extensively by local government to streamline the process of policy and strategy development. Our collaborative environment brings together users, contributors, publishing and delivery services and facilitates the involvement of stakeholders through real-time collaboration and consultation with communities. Our collaboration solutions aim to streamline the creation, consultation and production process of all documentation including:
Local Development Framework documents
Corporate Plans
Local Transport Plans
Regional Economic Strategy
Regional Housing Strategy
Housing Strategies
Sustainable Community Strategy
Local Area Agreements
Local Strategic Partnerships
Regional Spatial Strategies
Service Plans
Single Education Plans
Quarterly and Annual Reports
It has excellent records management facilities
Record Capture
Create physical locations within a repository
Group management of Repositories
Request processing for administrators
Request, Return, Resubmit and Cancel items
Security inheritance
Conflict resolution for multiple requests and for archiving/moving of requested/borrowed items
Bar-code scanner support
Bar-code File, Document and Box Labels
Receive notifications of overdue items
Track requested/moved/borrowed and overdue items
Sentencing and Disposal
Disposal Schedule groupings
Sentence files, file parts and electronic documents
XML export prior to destruction
View all activity on a selected physical object
Transfer to secondary storage
Transfer to agency
Mark files for future sentencing
Archive Boxes
File Label Report
Tuesday, September 7, 2010
Triptych
Triptych is a New Zealand company specializing in the care and preservation of library, archive and family collections. We are pleased to offer you this comprehensive range of conservation services and products.
Conservation Services Triptych provides professional conservation treatments, repairs, advice, surveys, reports and consultancy. We employ qualified staff who are also members of the New Zealand Conservators of Cultural Materials group, including one of the very few fully qualified book conservators working in New Zealand. Each year we assess and treat significant items from all over New Zealand - from institutional collections to your treasured family bible. Contact Triptych to discuss conservation treatments.
Conservation Products Looking for safe archival storage and conservation materials? Make the most of our knowledge and experience. Our range of products and materials has been chosen, designed or manufactured to meet the high standards expected for use in our profession. Choose from our innovative range of stock items. Or ask us to produce something especially to suit your needs. Contact us to discuss design/quote or custom-made requirements.
Conservation Training Courses, Workshops and Exercises Triptych is an experienced and established provider of training for the Heritage sector. We present standard courses and can also tailor courses to suit your requirements. 2010 Schedule.
Conservation Services Triptych provides professional conservation treatments, repairs, advice, surveys, reports and consultancy. We employ qualified staff who are also members of the New Zealand Conservators of Cultural Materials group, including one of the very few fully qualified book conservators working in New Zealand. Each year we assess and treat significant items from all over New Zealand - from institutional collections to your treasured family bible. Contact Triptych to discuss conservation treatments.
Conservation Products Looking for safe archival storage and conservation materials? Make the most of our knowledge and experience. Our range of products and materials has been chosen, designed or manufactured to meet the high standards expected for use in our profession. Choose from our innovative range of stock items. Or ask us to produce something especially to suit your needs. Contact us to discuss design/quote or custom-made requirements.
Conservation Training Courses, Workshops and Exercises Triptych is an experienced and established provider of training for the Heritage sector. We present standard courses and can also tailor courses to suit your requirements. 2010 Schedule.
Trim Context 6.
TRIM Context provides a solid, proven platform for an Enterprise Content Management (ECM) solution, and TRIM Context 6, the latest version of our award winning software is no exception. TRIM Context 6 will drive:
! Real business change;
! Informed decision making; and,
! Compliance/Best practice.
Driving real business changeEnterprise Content Management solutions drive change and can be high risk; the projects to build, install and deploy them take time, and while the solution is being built the organisation moves on - so the end-result no longer address the real current needs.
TRIM Context 6 removes this element of risk. As a complete, off-the-shelf platform implementing the solution can be carried out quickly and easily by the people who actually understand the business processes - your staff and your implementation partners.
In combination with good change management practices and procedures, your organisation will realise benefits from improved responsiveness and an ability to change more quickly.
Driving informed business decisions ECM means everyone in your organisation can have access to
all the content (metadata, documents, videos, audio, etc.) that your organisation creates every day. ECM is the combination of technologies that provide an information platform. The key technologies are:
! Document Management;
! Records Management;
! Process Management;
! Web Content Management;
! E-mail Management;
! Collaboration; and,
! Integration to line of business (LOB) applications.
Creating an information platform to manage access to metadata and content ensures not only that informed
decisions are made but also that decisions are made on time. Driving Compliance/Best Practice Without these key ECM components your compliance/best practice strategy will flounder. Your organisation's information has to be managed not only to ensure your staff can easily store, retrieve and reuse content but also to ensure your organisation can comply with the legislative requirements that dictate how you do business.
Records Management
TRIM Context 6 is built on best practice Records Management philosophies which
drive your organisation's compliance with the legislation and regulations governing
how you manage, use and retain your corporate information. This records
management heritage means TRIM Context 6 will always support the Information
Lifecycle Management and/or continuum approaches to managing your corporate
information.
Process Management
Process Management is an integral part of any ECM solution - and TRIM Context 6
is no exception. TRIM Context 6 is flexible enough to manage everything from
simple action tracking to complicated branching and parallel workflow. Best of all,
our graphical workflow engine makes it easy to develop and modify your own
workflows - without the need for expensive consultants.
Web Content Management
In today's interconnected world, web sites have become a fundamental tool for communicating with your
customers. The push towards delivering more and more information and content via the Internet and/or
intranet means that increasingly organisations have to manage the content on their web site with the same
discipline with which they manage the rest of their corporate content. The TRIM Context 6 solution delivers
practical and affordable web content management which integrates well with other ECM modules.
E-mail Management
E-mail is a vital business communication tool. Increasingly in today's work place e-mail is used to confirm
contracts, give legal advice, and communicate other vital organisational information. E-mail must be
managed with the same rigour as any other business critical document. TRIM Context makes managing the
organisation's e-mail straight-forward. Our integration with major e-mail systems used by organisations
today means your staff can easily file, retrieve and work with the vital information in e-mail in exactly the
same way they work with their Office suite documents. E-mail stored in TRIM Context maintains its evidential integrity, a vital requirement for organisations.
Collaboration
Very few people in any organisation work in isolation. Central to the TRIM Context 6 platform are the
relationships between the people and places in an organisation, and the way they relate to each other. ice
takes that base, and the ability to manage sharing, revision and tracking of documents to create an
understandable, yet highly functional tool for working with others.
Creating a team of people to work on a specific project is easy. The home page for the project team is
automatically available to all users of the system and recently collaborated on documents are clearly listed.
There's only ever one authoritative version of any document contained in the corporate repository, and the
team can easily see what's new and what needs to be done next.
! Real business change;
! Informed decision making; and,
! Compliance/Best practice.
Driving real business changeEnterprise Content Management solutions drive change and can be high risk; the projects to build, install and deploy them take time, and while the solution is being built the organisation moves on - so the end-result no longer address the real current needs.
TRIM Context 6 removes this element of risk. As a complete, off-the-shelf platform implementing the solution can be carried out quickly and easily by the people who actually understand the business processes - your staff and your implementation partners.
In combination with good change management practices and procedures, your organisation will realise benefits from improved responsiveness and an ability to change more quickly.
Driving informed business decisions ECM means everyone in your organisation can have access to
all the content (metadata, documents, videos, audio, etc.) that your organisation creates every day. ECM is the combination of technologies that provide an information platform. The key technologies are:
! Document Management;
! Records Management;
! Process Management;
! Web Content Management;
! E-mail Management;
! Collaboration; and,
! Integration to line of business (LOB) applications.
Creating an information platform to manage access to metadata and content ensures not only that informed
decisions are made but also that decisions are made on time. Driving Compliance/Best Practice Without these key ECM components your compliance/best practice strategy will flounder. Your organisation's information has to be managed not only to ensure your staff can easily store, retrieve and reuse content but also to ensure your organisation can comply with the legislative requirements that dictate how you do business.
Records Management
TRIM Context 6 is built on best practice Records Management philosophies which
drive your organisation's compliance with the legislation and regulations governing
how you manage, use and retain your corporate information. This records
management heritage means TRIM Context 6 will always support the Information
Lifecycle Management and/or continuum approaches to managing your corporate
information.
Process Management
Process Management is an integral part of any ECM solution - and TRIM Context 6
is no exception. TRIM Context 6 is flexible enough to manage everything from
simple action tracking to complicated branching and parallel workflow. Best of all,
our graphical workflow engine makes it easy to develop and modify your own
workflows - without the need for expensive consultants.
Web Content Management
In today's interconnected world, web sites have become a fundamental tool for communicating with your
customers. The push towards delivering more and more information and content via the Internet and/or
intranet means that increasingly organisations have to manage the content on their web site with the same
discipline with which they manage the rest of their corporate content. The TRIM Context 6 solution delivers
practical and affordable web content management which integrates well with other ECM modules.
E-mail Management
E-mail is a vital business communication tool. Increasingly in today's work place e-mail is used to confirm
contracts, give legal advice, and communicate other vital organisational information. E-mail must be
managed with the same rigour as any other business critical document. TRIM Context makes managing the
organisation's e-mail straight-forward. Our integration with major e-mail systems used by organisations
today means your staff can easily file, retrieve and work with the vital information in e-mail in exactly the
same way they work with their Office suite documents. E-mail stored in TRIM Context maintains its evidential integrity, a vital requirement for organisations.
Collaboration
Very few people in any organisation work in isolation. Central to the TRIM Context 6 platform are the
relationships between the people and places in an organisation, and the way they relate to each other. ice
takes that base, and the ability to manage sharing, revision and tracking of documents to create an
understandable, yet highly functional tool for working with others.
Creating a team of people to work on a specific project is easy. The home page for the project team is
automatically available to all users of the system and recently collaborated on documents are clearly listed.
There's only ever one authoritative version of any document contained in the corporate repository, and the
team can easily see what's new and what needs to be done next.
Monday, September 6, 2010
Hydstor
I caught with Bridgette and Shona at the Hydstor stand at ARANZ, they had some new shelving ideas and I score some free jellybeans.
An experienced team of people committed to excellence in shelving
Dealing directly with the manufacturer provides a guarantee of quality, prices and serviceFull no cost consultancy service, provided by salaried consultants
Choose from a large range of standard sizes, or customised products made to order
Specialised design solutions tailored to meet your requirementsHydestor Manufacturing Ltd also has a full installation service available
Archives New Zealand
I visited the Archives New Zealand Stand, talked about Archives, Record keeping and Community Aarchives, they gave me a help leaflet and archives badge.
Archives New Zealand, Te Rua Mahara o te Kāwanatanga is the official guardian of New Zealand’s public archives. We gather, store and protect an extremely wide range of material. Our holdings include the originals of the Treaty of Waitangi, government documents, maps, paintings, photographs and film.
The Public Records Act 2005 sets the framework for contemporary recordkeeping across government and Archives New Zealand works with government agencies to administer the Act.
Archives New Zealand works to ensure records of long-term value are kept permanently and people have access to these records.
Our organisation’s outcomes are:
full and accurate records are kept by public sector agencies
public archives are preserved and well managed
public archives are accessible and used
the archiving community is coordinated and well led
Many different people and organisations, including family historians, academics, legal researchers, professional historians and genealogists use the materials held at Archives New Zealand. They document rights and entitlements and provide evidence of government activity.
The materials also record history and document the relationship between Māori and the Crown. The archives are a valuable resource and have contributed to Treaty claim research, Māori language revitalisation, and iwi, hapu and whānau history.
Archives New Zealand, Te Rua Mahara o te Kāwanatanga is the official guardian of New Zealand’s public archives. We gather, store and protect an extremely wide range of material. Our holdings include the originals of the Treaty of Waitangi, government documents, maps, paintings, photographs and film.
The Public Records Act 2005 sets the framework for contemporary recordkeeping across government and Archives New Zealand works with government agencies to administer the Act.
Archives New Zealand works to ensure records of long-term value are kept permanently and people have access to these records.
Our organisation’s outcomes are:
full and accurate records are kept by public sector agencies
public archives are preserved and well managed
public archives are accessible and used
the archiving community is coordinated and well led
Many different people and organisations, including family historians, academics, legal researchers, professional historians and genealogists use the materials held at Archives New Zealand. They document rights and entitlements and provide evidence of government activity.
The materials also record history and document the relationship between Māori and the Crown. The archives are a valuable resource and have contributed to Treaty claim research, Māori language revitalisation, and iwi, hapu and whānau history.
National Library Stand
I visited the team at the national Library stand and found out the National Library its role and how it supports Archivists, Librarians etc.
I received a complimentary archivist toolkit booklet and a spiral bound notebook.
The purpose of the National Library, as defined in the National Library of New Zealand Act 2003, is to enrich the cultural and economic life of New Zealand and its interchange with other nations, as appropriate, by:
collecting, preserving, and protecting documents, particularly those relating to New Zealand, and make them accessible for all the people of New Zealand, in a manner consistent with their status as documentary heritage and taonga;
supplementing and furthering the work of other libraries in New Zealand; and
working collaboratively with other institutions having similar purposes, including those forming part of the international library community.
View the National Library Act (2003) on NZ Legislation website
Role of the National Library
To develop and maintain the Crown’s documentary heritage collections, principally the Alexander Turnbull Library, which includes a comprehensive collection of documents relating to New Zealand and the people of New Zealand;
To make the National Library’s collections accessible in order to provide for the most advantageous use of those collections and resources;
To provide other services that include access to information resources and bibliographic and school services;
To promote cooperation and work collaboratively with others on library matters within New Zealand and overseas; and
To advise and assist the Minister Responsible for the National Library on library and information issues.
I received a complimentary archivist toolkit booklet and a spiral bound notebook.
The purpose of the National Library, as defined in the National Library of New Zealand Act 2003, is to enrich the cultural and economic life of New Zealand and its interchange with other nations, as appropriate, by:
collecting, preserving, and protecting documents, particularly those relating to New Zealand, and make them accessible for all the people of New Zealand, in a manner consistent with their status as documentary heritage and taonga;
supplementing and furthering the work of other libraries in New Zealand; and
working collaboratively with other institutions having similar purposes, including those forming part of the international library community.
View the National Library Act (2003) on NZ Legislation website
Role of the National Library
To develop and maintain the Crown’s documentary heritage collections, principally the Alexander Turnbull Library, which includes a comprehensive collection of documents relating to New Zealand and the people of New Zealand;
To make the National Library’s collections accessible in order to provide for the most advantageous use of those collections and resources;
To provide other services that include access to information resources and bibliographic and school services;
To promote cooperation and work collaboratively with others on library matters within New Zealand and overseas; and
To advise and assist the Minister Responsible for the National Library on library and information issues.
Alexander Turnbull Library
Alexander Turnbull
I visited their stand found out about the Turnbull Library and received a booklet on community archives.
The purposes of the Alexander Turnbull Library, as defined in the National Library of New Zealand (Te Puna Mātauranga o Aotearoa) Act 2003 are:
to preserve, protect, develop, and make accessible for all the people of New Zealand the collections of that library in perpetuity and in a manner consistent with their status as documentary heritage and taonga; and
to develop research collections and the services of the Alexander Turnbull Library, particularly in the fields of New Zealand and Pacific studies and rare books; and
to develop and maintain a comprehensive collection of documents relating to New Zealand and the people of New Zealand.
The National Library Act (2003) confirmed that the Turnbull collections are owned by the Crown, to be held in perpetuity.
View the National Library Act (2003) on NZ Legislation website
The role of the Alexander Turnbull Library:
The role of the Alexander Turnbull Library is to enrich public understanding of the present and the past of the land and peoples of New Zealand and the Pacific throughthe comprehensive collection, documentation and permanent preservation of texts, images and sound recordings the promotion and support of research.
I visited their stand found out about the Turnbull Library and received a booklet on community archives.
The purposes of the Alexander Turnbull Library, as defined in the National Library of New Zealand (Te Puna Mātauranga o Aotearoa) Act 2003 are:
to preserve, protect, develop, and make accessible for all the people of New Zealand the collections of that library in perpetuity and in a manner consistent with their status as documentary heritage and taonga; and
to develop research collections and the services of the Alexander Turnbull Library, particularly in the fields of New Zealand and Pacific studies and rare books; and
to develop and maintain a comprehensive collection of documents relating to New Zealand and the people of New Zealand.
The National Library Act (2003) confirmed that the Turnbull collections are owned by the Crown, to be held in perpetuity.
View the National Library Act (2003) on NZ Legislation website
The role of the Alexander Turnbull Library:
The role of the Alexander Turnbull Library is to enrich public understanding of the present and the past of the land and peoples of New Zealand and the Pacific throughthe comprehensive collection, documentation and permanent preservation of texts, images and sound recordings the promotion and support of research.
Conservation Supplies
Since 1984, Conservation Supplies has been supplying New Zealand with Archival Products. Our continuing aim has been to source and supply Museum standard products from around the world, to address the preservation and conservation needs of all our valued clients, from Museums, Libraries, Art galleries, Universities, Schools, and Councils to Conservators, Archivists.
Made from Archival folding boxboard, Acid free and lignin free.
These boxes have a tough grey laminate outer which is resistant to dirt and grease.
The smooth white laminate inner passes the A.N.S.I. photographic activity test.
The card is buffered with calcium carbonate to neutralise any acidic vapours.
The boxes are easily assembled with a self locking system or with polypropylene rivets and locking washers.
SWIM - Information management
SWIM Ltd - independent high quality advice, tailored to your specific information management needs.
Welcome to SWIM Ltd. New Zealand's longest standing product-independent information management consultancy.
Effective information management will save you time and money and give you control over your organisation’s most valuable asset - its knowledge base.
SWIM Ltd has been working across the New Zealand public and private sectors since 1997.
We have the experience, the knowledge and the skills to deliver effective information management advice for your organisation.
To find out more about us you can click here or you can contact us directly.
We are pleased to announce that the IM Toolkit which SWIM Ltd developed in conjunction with ALGIM has received an international innovation award. To see more about this award and other SWIM Ltd news click here (updated 22nd July)
Welcome to SWIM Ltd. New Zealand's longest standing product-independent information management consultancy.
Effective information management will save you time and money and give you control over your organisation’s most valuable asset - its knowledge base.
SWIM Ltd has been working across the New Zealand public and private sectors since 1997.
We have the experience, the knowledge and the skills to deliver effective information management advice for your organisation.
To find out more about us you can click here or you can contact us directly.
We are pleased to announce that the IM Toolkit which SWIM Ltd developed in conjunction with ALGIM has received an international innovation award. To see more about this award and other SWIM Ltd news click here (updated 22nd July)
Port Nicholson Packaging
Port Nicholson Packaging
Port Nicholson Packaging is a diverse manufacturing company which has specialised in short-run customised packaging and the supply and production of archival enclosures. We enjoy the challenge of new projects and with over 40 years of experience we will try our best in assisting you to produce the solution which will exceed your expectations.
Archival
During the past fifteen years Port Nicholson Packaging has continually developed its expertise in the manufacture of archival enclosures of international quality, sourcing acid free / buffered cardboard from the UK and Australia.
We have developed special relationships with a number of International Suppliers of archival products, enabling us to also offer synthetic enclosures made from Polypropylene and Mylar.
Being based in Wellington enables us to work closely with The National Library of New Zealand, Te Papa and Archives New Zealand to develop and manufacture “made to order” packaging. Customising these enclosures ensures that they are correctly specified for the product being stored and that they optimise the storage space being used.
This knowledge is also available to all museums, libraries, conservators and private collectors within New Zealand – simply contact us and we can discuss your requirements. Would you like to be added to the “Project Tag” contact list?
Port Nicholson Packaging is a diverse manufacturing company which has specialised in short-run customised packaging and the supply and production of archival enclosures. We enjoy the challenge of new projects and with over 40 years of experience we will try our best in assisting you to produce the solution which will exceed your expectations.
Archival
During the past fifteen years Port Nicholson Packaging has continually developed its expertise in the manufacture of archival enclosures of international quality, sourcing acid free / buffered cardboard from the UK and Australia.
We have developed special relationships with a number of International Suppliers of archival products, enabling us to also offer synthetic enclosures made from Polypropylene and Mylar.
Being based in Wellington enables us to work closely with The National Library of New Zealand, Te Papa and Archives New Zealand to develop and manufacture “made to order” packaging. Customising these enclosures ensures that they are correctly specified for the product being stored and that they optimise the storage space being used.
This knowledge is also available to all museums, libraries, conservators and private collectors within New Zealand – simply contact us and we can discuss your requirements. Would you like to be added to the “Project Tag” contact list?
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